No More Long Trainings: How to Get Your Staff Ready for Stocktaking in Minutes

Stocktaking is one of the most demanding tasks in retail. In addition to permanent employees, temporary staff are often hired to handle the large number of items in a short period of time. This is where problems arise. Lengthy training sessions, language barriers, and confusing paper lists lead to errors that result in overstocking or shortages. These inaccuracies have direct consequences. They distort inventory accuracy, complicate reordering, and can cause revenue losses. At the same time, the stocktake adds extra pressure to day-to-day operations, which must continue without interruption.

Digital inventory: the direct path to efficiency and data quality

The COSYS inventory software fundamentally transforms the process. Instead of hours of training, a short introduction is enough. The user interface is clearly structured, icon-based, and available in multiple languages. Employees simply scan the barcode of the item and its location. The data is recorded either in real time or offline and later synchronized automatically.

This approach offers a decisive advantage, especially for temporary staff. They can start working productively without prior experience. Built-in validation checks prevent duplicate or incorrect entries, significantly improving data quality.

Real-time transparency: inventory data as a management tool

All captured data flows centrally into the COSYS WebDesk (Backend). This browser-based platform provides management with a complete overview:

• Progress of the inventory in real time
• Instant target-to-actual comparison with discrepancy detection
• Ability to initiate recounts directly

This makes the entire process not only faster but also more transparent and traceable.

Service package for maximum planning reliability

A professional inventory service involves more than just software. Companies benefit from an all-in-one package. The COSYS Inventory Service includes:

• Hardware rental: Preconfigured MDE devices or smartphones ready for immediate use
• Preconfiguration: Master data and network settings already integrated
• Support: Telephone assistance is provided before, during, and after the inventory, replacing the need for lengthy training sessions.

This makes it easy to conduct inventory counts even in large retail chains with multiple branches without tying up additional internal resources.

Your benefit: reliable data for strategic decisions

Digital inventory in retail provides clear advantages: reduced training effort, error-free data, and higher productivity even among temporary staff. The result is accurate stock levels that form the basis for reordering, assortment planning, and strategic decision-making. Retailers who embrace digital processes turn stocktaking from a necessary obligation into a genuine competitive advantage.

Conclusion: turn inventory into a competitive advantage

An intuitive digital inventory solution transforms a high-risk process into a secure and efficient routine. Retailers gain precise data, reduce costs, and ease the burden on their staff.

Schedule a free consultation to learn how you can minimize training time and sustainably boost the productivity of your stocktaking process. Try the free COSYS Inventory Demo App for Android and iOS.