Reducing retail shrinkage through better stocktaking practices

Why stocktaking matters

Physical inventory counts and cycle counts are essential for maintaining an accurate picture of stock levels. Without them, discrepancies between system data and actual stock can go unnoticed—leading to poor reorder decisions, stockouts, overstocking, or untraceable losses. Traditional methods, like paper lists and spreadsheets, are not only time-consuming but also prone to human error. Even a small mistake in stock entry can cause ripple effects throughout purchasing and sales.

Effective stocktaking ensures that discrepancies are caught early, processes are improved, and shrinkage is minimized. This is where modern, technology-driven solutions come into play.

The role of technology in stocktakes

Digital stocktaking tools help retailers work faster and more accurately. With barcode scanning and mobile data capture, errors from manual counting and transcription are virtually eliminated. Data is recorded in real time or synced later, ensuring up-to-date stock levels across systems.

Additionally, intuitive software interfaces make it easy for employees to complete counts—even those who aren’t tech-savvy. This reduces training time and increases confidence in the process.

How the stocktaking software by COSYS supports retailers

COSYS provides a powerful stocktaking solution tailored to retail environments. Designed for use with mobile data entry (MDE) devices like the Zebra TC21/26 or Honeywell EDA52, COSYS software simplifies physical inventory counts through:

• Barcode scanning and fast item lookup
• Offline mode for uninterrupted counting even in areas with weak Wi-Fi
• Real-time validation to prevent duplicates or invalid entries
• Simple, guided workflows for employee ease-of-use
• Backend integration with ERP, merchandise management, or POS systems

With COSYS, retailers can trust their inventory data while drastically reducing the time required to complete a full stocktake. The result is fewer errors, faster reconciliation, and improved transparency.

Beyond Accuracy: Strategic Benefits

Accurate inventory isn’t just about preventing losses—it also empowers better decision-making. When you know what’s truly on your shelves, you can:

• Avoid overstocking and stockouts
• Improve demand forecasting
• Optimize replenishment cycles
• Support effective merchandising strategies

Moreover, a robust digital audit trail supports loss prevention and makes it easier to investigate discrepancies or perform follow-up counts. COSYS solutions are scalable, making them suitable for both single-location stores and retail chains.

Flexible Device Rental for Seasonal Needs

For retailers who only conduct large inventories once or twice a year, COSYS also offers a stocktaking rental service. Businesses can rent preconfigured MDE hardware along with COSYS software for short-term use—ideal for annual inventory or special projects. This eliminates the need for upfront investment in hardware and ensures a quick, stress-free rollout.

Conclusion

Reducing retail shrinkage starts with accurate, efficient stocktaking. COSYS stocktaking software delivers the tools retailers need to modernize their inventory processes, reduce errors, and make smarter business decisions. Whether through permanent setup or flexible rental options, COSYS helps businesses of all sizes take control of their inventory and protect their margins.