How to Turn Completed Stocktaking into Lasting Business Value

Stocktaking: an underestimated potential

For many retailers and wholesalers, the annual stocktake is still a resource-intensive obligation. It ties up staff, interrupts operations, and, when performed manually, is prone to error. When used strategically, however, it provides the opportunity to capture stock levels accurately and transform this information into a solid basis for data-driven decisions. The key question is: how can a completed stocktake become a lasting source of business value?

From stock counts to a reliable data foundation

The real value begins with digital stocktaking. With the COSYS Inventory Service, stock levels are recorded precisely using MDE devices or smartphones with barcode scanning. The data is transmitted in real time to the COSYS WebDesk, where it is automatically validated and compared with target quantities.

Discrepancies, known as inventory differences, can be corrected immediately during the process. This creates a unique and reliable data foundation a “single source of truth” for all subsequent business decisions and operations.

Smart data analytics for optimized inventory

The true added value of stocktaking begins in the analysis phase. COSYS transforms raw data into strategic insights:

• Process Data Analysis (PDA): Identifies fast and slow-moving items and highlights capital tied up in excess stock.
• Shrinkage Analysis: Target-to-actual comparisons reveal discrepancies and enable the correction of underlying causes such as booking errors or loss.
• Strategic Planning: Accurate inventory data allows better replenishment management, preventing stockouts and ensuring product availability.

This approach not only increases transparency but also sustainably reduces costs and improves capital utilization.

Seamless integration into existing IT landscapes

Data only unlocks its full potential when it flows into existing infrastructure without interruptions in the data flow. The COSYS solution acts as middleware, fully compatible with leading ERP systems such as SAP, Microsoft Dynamics, or Prohandel. The bidirectional data exchange ensures that inventory information remains consistent and available in real time across all critical business processes.

Strategic advantages at a glance

• Legally compliant inventory with digital documentation and audit-proof reports
• A unique and reliable data foundation, accessible to all departments in real time
• Greater transparency and efficiency throughout the supply chain
• Cost and capital optimization through accurate inventory control and smart planning
• Enhanced resilience thanks to data-driven decision-making in volatile markets

Inventory as a competitive advantage

Stocktaking is no longer just a mandatory task; it is a strategic tool. With the COSYS digital solution, companies achieve operational excellence, cost control, and intelligent inventory optimization. The result is not just reliable data, but a powerful management lever for transparency, efficiency, and sustainable growth.

Would you like to make your inventory a building block of sustainable logistics?

Our experts are available for a free consultation. Discover how COSYS can digitalize your processes and turn them into a strategic foundation for secure, data-driven decisions. You can also download the free Inventory Demo App for Android and iOS and experience the benefits firsthand.